St Oswald’s Farnham

PARISH MEETING MINUTES

Farnham Parish Meeting

Don't just live here, be a real villager and attend your Parish meetings, each Spring and Autumn’

MINUTES OF FARNHAM PARISH MEETING

Held remotely by video link on Friday 29 April 2021

1. WELCOME

The Chairman welcomed everyone to the video Meeting and declared the Meeting quorate.

2. APOLOGIES

Malcolm and Kay Staveley had given apologies. Brian and Liz Milburn were unable to attend because of his illness. The Chairman wished Brian a speedy recovery on behalf of the Parish.

3. DECLARATION OF INTERESTS

None.

4. MINUTES OF MEETING ON 18 NOVEMBER 2020

These were unanimously approved as a true record.

5. MATTERS ARISING

Pam Taylor reported that the tree donated by Mr and Mrs Parkin had been planted on the village green. Once again the Chairman formally thanked them for their kind gift to the village.

6. TREASURERS REPORT AND ACCOUNTS

1)The Treasurer reminded the Meeting that, as in prior years, the Meeting needed to follow a designated order of approval of governance and accounts matters.

First the internal audit report needed to be considered. Jonathan Wilkinson had carried out his first internal audit after taking over from Barrie Cawood and had reported no matters of concern. He had signed the internal audit section of the Parish Annual Return. Anthony Turner proposed and Shirley Hooper seconded a motion accepting the internal audit report. This was passed unanimously.

2) The Meeting was then reminded of the system of governance and internal controls, which were unchanged from the previous year as there have been no changes in the circumstances of the Parish. Seamus Hegarty then proposed and Anthony Turner seconded a motion formally approving the annual governance statement in the annual return. This was passed unanimously.

3) The Meeting then considered the Accounting Statements for the year ended 31 March 2020 and the Treasurer outlined the reasons for any minor changes from the previous year. Karen Robinson then proposed and Anthony Turner seconded a motion approving the accounting statements for the year. This was passed unanimously.

Anthony Turner also mentioned that the Church clock was running slow and asked the Meeting’s approval to have the clock serviced and repaired at the Parish’s expense. This was approved unanimously.

4) The Treasurer reminded the Meeting that the Parish Meeting was not required to have an external audit for the year because both its income and expenditure were below £25000 for the year, but it will continue to make documents available for  public inspection.

     Michael Taylor then proposed and Shirley Hooper seconded a motion formally     agreeing the exemption and authorising the Chairman to sign the exemption form for     submission to the external auditors. This was passed unanimously.